RT Solutions builds 100% custom AI automation and business process automation for small and mid-sized businesses — taking repetitive job duties off your team's plate so you grow output without growing headcount. Not Microsoft Copilot, not chatbots, not hype: bespoke workflow automation of the specific, high-volume tasks that quietly eat your labor hours. Remote, US-wide.
No jargon, no upsell theater. We look at how your team actually spends its week, then hand you three specific, high-volume tasks worth automating and a real estimate of the labor hours each one gives back — whether you hire us or not.
The daily friction that quietly caps how much your team can get done — and what it looks like once the busywork is off their plate.
We don't sell you a platform and wish you luck. We find the tasks eating your hours, build automation for them, wire it into the systems you already use, and keep it running and improving over time.
We map the repetitive, high-volume, rules-based tasks across your team and estimate the labor hours each one is costing you — the foundation for everything else.
Bespoke automation for the work that hurts: document, PDF & email data extraction, data entry between systems, intake & triage, report generation, and quote/follow-up workflows.
Automation that plugs into what you already run — line-of-business apps, email, spreadsheets, and your ERP, including Business Central — so data moves without anyone touching it.
Review gates, validation checks, and clear oversight on anything consequential. The automation does the grunt work; a person stays in control of the decisions that matter.
We baseline the time a task takes today and track the hours reclaimed once it's automated — so the return is a number you can see, not a promise you have to trust.
Automation isn't set-and-forget. With ongoing support, we tune it as your business changes, fix edge cases fast, and automate the next task when you're ready.
The best automation candidates are repetitive, high-volume, rules-based tasks — the work that follows a pattern. Here are the ones we automate most often, by department. If your team does any of these by hand, they're worth a look.
Invoice processing and data entry, accounts-payable coding, expense report handling, statement reconciliation prep, and pulling numbers between your accounting system and spreadsheets.
Extracting data from PDFs, invoices, forms, and scanned documents; classifying and routing incoming files; and turning unstructured documents into clean, structured records.
Re-keying the same information into multiple systems, syncing records between your CRM, ERP, and line-of-business apps, and eliminating the copy-paste work that causes errors.
Sorting and routing inbound email, extracting details from customer requests, drafting first-pass replies for review, and turning inbox chaos into a tracked, prioritized queue.
Compiling recurring reports, gathering figures from multiple sources, formatting dashboards, and delivering the weekly and monthly numbers without a person assembling them by hand.
Quote generation and follow-up, order intake, appointment and reminder handling, onboarding steps, and the routine customer-facing tasks that slow your team down.
Not sure which of these is costing you the most? Take the 2-minute automation opportunity check ↓
We don't boil the ocean. We find the single highest-ROI task, automate it, show you the hours it saves, and only then move to the next one. Low risk, fast proof, compounding returns.
We map the repetitive, high-volume, rules-based tasks across your team and estimate the hours each one costs — so we automate the work that actually pays back.
We build custom automation for the highest-ROI task first and prove it works on your real data — before anyone commits to scaling it further.
We wire the automation into your existing systems, add human review gates and accuracy checks, and confirm it holds up before it goes live.
We measure the hours saved, tune as your business shifts, and move on to automating the next task — compounding the return over time.
The AI space is full of hype and hand-waving. Here's what you won't get from us — and it's exactly why the businesses we work with trust the recommendation.
We remove busywork so your team does higher-value work — we don't quietly hand your judgment to a machine.
If a task isn't worth automating, we'll tell you. Every build has to pay back in real hours saved.
A person stays in the loop on any decision with real consequences, with review gates built in from the start.
We start with one task and prove the ROI. You expand because it worked — not because you signed a big contract up front.
Answer 10 quick questions about how your team spends its time. You'll get an instant read on your automation potential — and what's driving it.
Estimate only · A directional read on automation potential, not a quote.
Business process automation uses software to carry out repetitive, rules-based work that people would otherwise do by hand — data entry, document processing, moving information between systems, reporting, and routing requests. Custom AI automation extends this to tasks that used to need human judgment, like reading documents or triaging email, while keeping a person in control of anything consequential.
No — small and mid-sized businesses often benefit the most. Repetitive work eats a bigger share of a small team's day, so removing it frees up a larger percentage of your capacity. We build automation scoped and priced for SMBs, not enterprise budgets, and we start with one high-ROI task so the value is obvious before you commit to more.
No. The goal is to remove robotic busywork — re-keying data, processing documents, chasing follow-ups — so your skilled people spend their time on work only humans can do. A human stays in the loop on anything that matters, with review gates built into the workflow. Most clients use it to scale output without adding headcount, not to cut staff.
We build custom automation for your specific tasks and your specific systems. This isn't Microsoft Copilot, a chatbot, or an off-the-shelf product you have to bend your process around. We start by learning how your business actually works and which tools you already use, then automate the exact high-volume, rules-based work that's costing you hours — built to fit your process, not the other way around.
Accuracy comes from design: human review gates on anything consequential, validation checks, and automation that works within the systems and permissions you already have. And because we're an IT and security company first, every workflow we build is governed, monitored, and secured from day one — not a black box bolted onto your business.
We quote fixed-scope after a free assessment rather than pricing blind. We start with one high-ROI task, prove the hours it saves, and only expand from there — so you see a return before making a bigger commitment. Pricing depends on the task, the systems involved, and the volume, which the assessment pins down.
The first automation is typically live in a matter of weeks, not months, because we deliberately start with a single, well-bounded task. Results are measured in hours reclaimed — we baseline the time the task takes today and track the time saved once the automation is running.
Book a free AI strategy session. You'll walk away with three concrete automation opportunities and the hours each could save your team — no obligation, no hype.